1. Have a plan.
In our last post, we suggested a number of different ways you to create file folders and subfolders to organize your hard drive based on your personal and work style. Considerations may include your client list or work projects, or your personal needs including categories like family, registrations, financial, etc. Read more about creating a file management systems here
. 2. Setup your folders.
Create your folders according to the file management plan you created in Step 1. While we encourage the use of subfolders to keep yourself organized, we recommend you keep your email folders to just one or two levels so messages aren't buried and accidentally overlooked. Folders are created in a variety of ways, depending on the email application or service you use. For example, when using Microsoft Outlook or Mozilla Thunderbird, you can right-click on your main inbox folder, then select "Create New Folder/Subfolder". Or, if you use a webmail service like GMail, you create folders (also called labels) as you create your filters. (GMail: Settings -> Filters -> Create new filter.) 3. Setup your filters.
), the company/organization that sent the email (all email from a specific domain; i.e. @clicktey-quick.com), the subject line, message content, or a combination of any/all of these. For example, you can create a rule that can send an email from "ABC-Client" to an "ABC-Client" folder, or one that directs all emails from Facebook and Twitter to a "Social Media Notifications" folder.
Now, with filters sorting your emails for you, you will find it easier to locate and review your emails in their designated folders. This will allow you to focus on your priority projects, and leave less pressing matters until you're ready.
While we're unable to include folder and filter instructions for every email service and application available in this blog post, many developers make their instructions available online and easily located through a Google search. However, if you're looking for more personalized training, we invite you to contact us and let us know how we can help
Does the thought of opening your email program fill you with dread? Are you overwhelmed by the sheer number of emails you receive from clients, associations, registrations, marketers, family, and SPAMmers? We've been there too. To tame our email inboxes, we make use of folders and email filters to speed up our sorting process.